Day 5

HKIEdFinally the subject guides are finished! With that job out of the way I was left with a presentation on book talks and motivating readers and updating the ProQuest search guide. Looking at the guide I think Joey had done most of it. I looked it over and added a few bits about Boolean search terms but I think that is it. I’ll take another look on Monday just to double check.
The library tour that I was supposed to take part in was cancelled today but I believe there is a large group on Monday to take around. I will only playing a supporting role, thank goodness as I don’t really know enough about the place yet.

The most interesting part of today was meeting Belinda from lending services. Now most people think librarians are check out chicks but believe me after sitting for an hour with Belinda I was stunned at the amount of work involved.

Over 20 staff work in the lending service section alone. More are employed on a casual basis during times of high demand such as the lead up to exams or assignment time. There are over 50,000 items to reshelve monthly with 28,000 of those being returns. My jaw hit the floor on hearing that as I have around 25,000 to 30,000 items in total. Circulation is not really that simple either. There are book drop services, inter library loans, inter campus deliveries and other items borrowed through the JULAC card and the document delivery services.

This means lots of collaboration between other librarians. 40 libraries are part of the document delivery service and this is linked to a worldwide network that attempts to get a document within 24 hours! I wondered if there was now less demand for documents due to the amount that is offered online, however many Chinese journals do not have electronic copies and older journals may not yet have been digitalised. The document delivery service also is a useful tool when new courses start. The collection may be quite small in the new area and may not be able to grow fast enough. If this is the case the document delivery service becomes a very useful tool enabling patrons to access the information they need quickly and efficently. All deliveries have to be ready by a set time as the courier only comes once a day due to the Institutes location. (some 40 k out of town)

Facility management and displays are also a part of this departments work load.
As with many libraries space is an issue and stake management and maintenance can be challenging. recently the intown library relocated and this meant 50,000 more items have to be shelved. Withdrawal and weeding is complex. There are set policies and procedures to follow including meeting with the library collection developemnt committe re any withdrawals. This is then taken to faculty level and other libraries within HK are asked if they would like the materials. The finance office must also be involved as it is the disposing of materials. It is not an afternoon job!
Books that are damaged do not have a high priority. The preference is to buy another copy unless it can not be replaced. time constraints mean that there is time to spend on fixing texts. belinda said this was particluarly true of materials for the children as they disliked borrowing damaged items.
The reserve collection is also managed by Belinda and her team. This means changing the catalogue each time new material is added to the course list and ensuring that the online lists are accurate.
Displays, patron records, library cards, monetary transactions including fines and missing items, are also dealt with here.
Ibooking of study rooms and group discussion rooms are monitored but this has to be done manually as the software is unable to detect if the room is actually being used. if the room is not used a member of staff has to change the booking to allow others access.


Library Services

Library services are as you would expect from an academic library very extensive.
CIRCULATION COLLECTION. Print collections include; books, conference proceedings, papers and dissertaions. In English, Chinese and other foreign languages.

Central teaching resources collection.
Contains juvenile literature and teaching materials, teaching plans, curriculum guides as well as primary and secondary text books from Hk, China, Taiwan and Singapore.

Taiwanese Children’s Literature Special Collection.

Reserve Collection
Reading materials or media reserved by academic staff of specific programmes and modules. Students have access to this collection for 7 days.

Reference collection
Materials supports quick fact finding and indepth research. Ie; dictionaries, atlases, biographies, indexes, encyclopaedias and alamnacs. Not for loan.

Series Collection
3,000 print journals. Use for inside the library only.

Newspaper Collection.
Over 30 local and overseas newpapers available. Only for use in the library.

DVDs, CDs, computer software, cartographic materials, microfroms and teaching packages plus kits to support learning and classroom activities. ie films documentaries, TV series, classical and popular music, posters, kits, games and story sacks.

Remote access available via the library website.

More than 160 reference, citation, full text or image electronic databases. Most can be accessed remotely by students and staff 24hours a day.

More than 30000 e-journals with full text and searchable interface. these include; JSTOR, SAGE journals Online, ScienceDirect, Cambridge Journals etc etc etc

Online reference tools such as Britannica online, Credo Refernce, Oxford English Dictionary.

Online access to 1000 newspapers from HK, China, Taiwan and overseas.

Subscribes to over 90000 e-books

Local TV programmes (EdVideo)
All staff and students can access edVideo remotely.It is a video on demand service which features education related and current affairs nprogrammes from local TV stations.


Net Languages
Online platform provides courses in English.

Powerspeak languages
Offers courses in Spanish, French, German, Mandarin, Japanese, Korean and ESL for Chinese and Spanish.

HKIEd Research Repository.
Online database of the output of all academic and research staff of the Institute including journal articles, book chapters, conference presentations and other papers. A knowledge management resource of the institute.

HK education Bibliographic database
Annotated online database of all published research literature relating to education and research in HK. Covers material since 1946.

Web based bibliographic management tool. Enables the user to create their own personal database of references.

Citation Linker, EdLINK and bX Article recommendation service
Ciatation linker used to check the availablity of full text articles online. bX article recommendation service acts like Amazon when recommending books. It recommends other articles based on what is being requested.

Article Alert
An alert service based on selected catagories of educational related subjects generated from Academic Search Primer.

Research Evaluation Tools and Academic Journal Lists
A web page developed as a tool to identify influential journal titles in different disciplines.

Publication Information and Journal Contribution Guidelines.
Provides publication information and jouranl conrtibution guidelines for research publication purposes.

Collection Policy and Library Stats

Library Collection Policy in full.

Key points in Collection Policy
1. The Library provides support for degree and non-degree programmes at undergraduate and postgraduate levels to prepare teachers and other educators for the teaching profession. Emphasis is given in collecting to support the Institute’s strategic goals. The Library collects materials to provide support for research, lifelong learning and professional development as well as materials that will provide enrichment and will contribute to the spiritual, moral, and cultural needs of faculty and students.

2. The Library provides remote Web access to digital sources of information on an extensive basis to support our vision of a Library-without-Walls.

Library Stats

Wine and weed.

Something I’d read during the last subject (collection management) stated that although the TL is ultimately responsible for the collection others within the community should be involved in its development. So tonight I tried out a wine and weed hour. I invited our lower school teachers to come along and help weed the picture books. I offered wine and juice and around an hours worth of work.
Six willing crew turned up, one with snacks! A bit of music in the background, lots of laughs and large numbers of picture books culled. To anyone considering weeding their collection I’d recommend it. It got a big job done in a short amount of time and created a great collaborative atmosphere.
Only problem now is that I need to deaccession and sort the. I might ust have to recruit the monitors.

The importance of data.

Collection mapping may have seemed like a drag but the work paid off tonight. Tonight I presented my bid to the PTA for an extra $300,000 based on the gaps made apparent by the collection map. I was able to use the data to argue the need for materials related to history, geography, religion, festivals and mythology. The readings I’d done previously made me knowledgeable and appear confident. I could argue that if we want an exemplary library program we need to spend the money and be prepared to invest. They asked me if it was a one off…I told them honestly no it wasn’t. I would become a bugbear and be returning again and again to update the materials we have on offer. If materials are outdated they need to be replaced if we want a program that places inquiry at the heart of the curriculum.
Anyway to cut a long story short, I got it! How fab is that? A glass of wine is in order and I’ll raise a toast to collection mapping and the advantages it offers the TL who is prepared to fight their corner and use the data to support investment needs.