Day 6

Well it is only lunchtime but it has not been an especially busy day. I arrived and checked over the Proquest guide I had been working on. I found a few more edits I needed to make and I think it is all finished. Then I improved my PowerPoint for Wednesday and uploaded it to Slideshare. Take a look. Done…all work complete.

I have asked 3 times for more to  do but nothing is forthcoming. I went on a 20 minute library tour and other than that have been observing and doing a bit of school stuff. This afternoon I have a meeting with Media Services and Joey said she will sort something out for me. Let’s hope as I am happy to work.

Just met with Joey who talked me through some tentative plans for a virtual library tour. They are wrestling with whetehre they go video, 3 D or keep with the slide show. To be fair nothing can happen until the budget for a refit or reorganisation has been decided. What the conversation highlighted was that we have much in common. we are both constrained by budgets. We both have issues with keeping up with online materials and updating. We both want to provide the best for our students. We both educate our students about digital citizenship and the use of the online resources. Obviously there are economies of scale going on but basically we face the same issues. I hadn’t really thought that would be the case and we would have so much in common. Next stop Media Services.



Just a few snaps from around the library.


Day 5

HKIEdFinally the subject guides are finished! With that job out of the way I was left with a presentation on book talks and motivating readers and updating the ProQuest search guide. Looking at the guide I think Joey had done most of it. I looked it over and added a few bits about Boolean search terms but I think that is it. I’ll take another look on Monday just to double check.
The library tour that I was supposed to take part in was cancelled today but I believe there is a large group on Monday to take around. I will only playing a supporting role, thank goodness as I don’t really know enough about the place yet.

The most interesting part of today was meeting Belinda from lending services. Now most people think librarians are check out chicks but believe me after sitting for an hour with Belinda I was stunned at the amount of work involved.

Over 20 staff work in the lending service section alone. More are employed on a casual basis during times of high demand such as the lead up to exams or assignment time. There are over 50,000 items to reshelve monthly with 28,000 of those being returns. My jaw hit the floor on hearing that as I have around 25,000 to 30,000 items in total. Circulation is not really that simple either. There are book drop services, inter library loans, inter campus deliveries and other items borrowed through the JULAC card and the document delivery services.

This means lots of collaboration between other librarians. 40 libraries are part of the document delivery service and this is linked to a worldwide network that attempts to get a document within 24 hours! I wondered if there was now less demand for documents due to the amount that is offered online, however many Chinese journals do not have electronic copies and older journals may not yet have been digitalised. The document delivery service also is a useful tool when new courses start. The collection may be quite small in the new area and may not be able to grow fast enough. If this is the case the document delivery service becomes a very useful tool enabling patrons to access the information they need quickly and efficently. All deliveries have to be ready by a set time as the courier only comes once a day due to the Institutes location. (some 40 k out of town)

Facility management and displays are also a part of this departments work load.
As with many libraries space is an issue and stake management and maintenance can be challenging. recently the intown library relocated and this meant 50,000 more items have to be shelved. Withdrawal and weeding is complex. There are set policies and procedures to follow including meeting with the library collection developemnt committe re any withdrawals. This is then taken to faculty level and other libraries within HK are asked if they would like the materials. The finance office must also be involved as it is the disposing of materials. It is not an afternoon job!
Books that are damaged do not have a high priority. The preference is to buy another copy unless it can not be replaced. time constraints mean that there is time to spend on fixing texts. belinda said this was particluarly true of materials for the children as they disliked borrowing damaged items.
The reserve collection is also managed by Belinda and her team. This means changing the catalogue each time new material is added to the course list and ensuring that the online lists are accurate.
Displays, patron records, library cards, monetary transactions including fines and missing items, are also dealt with here.
Ibooking of study rooms and group discussion rooms are monitored but this has to be done manually as the software is unable to detect if the room is actually being used. if the room is not used a member of staff has to change the booking to allow others access.

Day 4


Today started the same as yesterday… subject guides! I am hoping to get them finished today.
This afternoon I attended an Information Workshop on plagiarism and citations.  Issues are that students do not have to attend. Therefore many sign up but few actually attend. Attendance at these are voluntary unless lecturers make it part of their course.
The style of teaching was obviously very different to my primary school experiences but the PowerPoint and materials were very thorough and well put together.
An interesting experience.

Day 3

After knowing the hill I had to climb this morning I wasn’t so keen on arriving at the library. I knew that I would have to continue to spend time updating the subject guides for at least 4 to 5 hours…. YUCK! I realise that it is necessary but boy it is tedious.

After lunch things looked up. I met with Joey who is very enthusiastic and has some great ideas about teaching information literacy to her students. We shared lots of ideas and I realised that she is working on the very same things I am but at a different level. Tomorrow I get to see her in action.

At the library they run many different types of workshops. Some are library iniatated whilst others are course initiated. This means collaborating with the different faculties to ensure the staff are supported, and the students are getting the experiences they need in order to make progress. (Not much different from school really.)
There are also self initiated workshops whereby a group of 5 or more students can get together and request small group tutorials in areas they have concerns about. There are also ITC proficiency lessons which are required of all the 2012/2013 intake in order to demonstrate to employers that they have a certain level of ICT knowledge and skill.

Community groups, such as the Elders are also offered info lit classes in order to enable them to become digitally literate. The more I chat with people at this library the more I realise how different it is from the perception of the librarian as the check out chick that many people have. Most are behind the scenes people who work on creating a learning environment and information environment that makes it easier for the rest of us … unfortunately most people don’t seem to recognise it.

Not what the HKIEd librarians are like.

Not what the HKIEd librarians are like.

So I’ve been assigned a couple of task. I’m not sure how I’m going to get it all complete as i am still working on the Alerts and the Subject Guides but I’ll give it a go.

1. To organise a one hour workshop on how to oragnise a book talk.

2. To update the user guide for one of the databases, Proquest. (To be fair Joey has done most of this already and she has just left me bits to do at the end.

The last thing I discovered was Google scholars Alerts. The library here has incorporated Google Schoolr into their catalogue and provides links to the citations. Cool!

What I most appreciated about Joey giving up her time this afternoon was that she showed that she was aware that my head had given me two weeks off and that the children would not get my lessons for 2 weeks. because of this she really wanted to make sure I experienced and learned lots of new things. Great afternoon, thanks Joey!

Day 2

A little bit different from my own!

A little bit different from my own!

A busy day in the library today. Initially I started the day working on the Alert Service; ensuring that the academic staff were linked to their research interests. This is then going to be used to set up RSS feeds to provide them with the most up to date research. Not the most interesting of jobs but it takes pressure off the Library Staff who are obviously busy.

I then met the Head Librarian. We had about an hour meeting in which he gave me some background on the library and then shared some of his future plans. There are about 60 staff in the library including contracted in workers. The library provides for around 6000 fulltime students and 1000 PT. There are also 2 schools nearby that have access; a primary school and a kindergarten. The children from these schools use the library weekly and are allowed access with their parents after school. It really feels like this library is at the heart of its community.

I was then lead through the marketing startegies used by the library including blogs, the development of mobile apps to access the catalogue, Facebook pages linked by RSS feed to the blog and other more traditional methods. (posters, bags, displays and stickers) Chung shared some YouTube clips that other libraries use to help answer those frequently asked questions and in particular familaisation or orientation at the beginning of the academic term. This is not yet in place here yet but they are hoping to develop it in the future. All of this got me thinking about my library and the possibilities. Much of what they are doing could be scaled down to our library in order to make it more forward thinking, relevant and engaging.

The afternoon consisted of finishing the Alert Services profiles and then starting updating the subject guides. Unfortunately, as I don’t have full access to the website I can not edit on line but I can start to notify the libaraians of items that are out of date and need changing.

Library Services

Library services are as you would expect from an academic library very extensive.
CIRCULATION COLLECTION. Print collections include; books, conference proceedings, papers and dissertaions. In English, Chinese and other foreign languages.

Central teaching resources collection.
Contains juvenile literature and teaching materials, teaching plans, curriculum guides as well as primary and secondary text books from Hk, China, Taiwan and Singapore.

Taiwanese Children’s Literature Special Collection.

Reserve Collection
Reading materials or media reserved by academic staff of specific programmes and modules. Students have access to this collection for 7 days.

Reference collection
Materials supports quick fact finding and indepth research. Ie; dictionaries, atlases, biographies, indexes, encyclopaedias and alamnacs. Not for loan.

Series Collection
3,000 print journals. Use for inside the library only.

Newspaper Collection.
Over 30 local and overseas newpapers available. Only for use in the library.

DVDs, CDs, computer software, cartographic materials, microfroms and teaching packages plus kits to support learning and classroom activities. ie films documentaries, TV series, classical and popular music, posters, kits, games and story sacks.

Remote access available via the library website.

More than 160 reference, citation, full text or image electronic databases. Most can be accessed remotely by students and staff 24hours a day.

More than 30000 e-journals with full text and searchable interface. these include; JSTOR, SAGE journals Online, ScienceDirect, Cambridge Journals etc etc etc

Online reference tools such as Britannica online, Credo Refernce, Oxford English Dictionary.

Online access to 1000 newspapers from HK, China, Taiwan and overseas.

Subscribes to over 90000 e-books

Local TV programmes (EdVideo)
All staff and students can access edVideo remotely.It is a video on demand service which features education related and current affairs nprogrammes from local TV stations.


Net Languages
Online platform provides courses in English.

Powerspeak languages
Offers courses in Spanish, French, German, Mandarin, Japanese, Korean and ESL for Chinese and Spanish.

HKIEd Research Repository.
Online database of the output of all academic and research staff of the Institute including journal articles, book chapters, conference presentations and other papers. A knowledge management resource of the institute.

HK education Bibliographic database
Annotated online database of all published research literature relating to education and research in HK. Covers material since 1946.

Web based bibliographic management tool. Enables the user to create their own personal database of references.

Citation Linker, EdLINK and bX Article recommendation service
Ciatation linker used to check the availablity of full text articles online. bX article recommendation service acts like Amazon when recommending books. It recommends other articles based on what is being requested.

Article Alert
An alert service based on selected catagories of educational related subjects generated from Academic Search Primer.

Research Evaluation Tools and Academic Journal Lists
A web page developed as a tool to identify influential journal titles in different disciplines.

Publication Information and Journal Contribution Guidelines.
Provides publication information and jouranl conrtibution guidelines for research publication purposes.

Collection Policy and Library Stats

Library Collection Policy in full.

Key points in Collection Policy
1. The Library provides support for degree and non-degree programmes at undergraduate and postgraduate levels to prepare teachers and other educators for the teaching profession. Emphasis is given in collecting to support the Institute’s strategic goals. The Library collects materials to provide support for research, lifelong learning and professional development as well as materials that will provide enrichment and will contribute to the spiritual, moral, and cultural needs of faculty and students.

2. The Library provides remote Web access to digital sources of information on an extensive basis to support our vision of a Library-without-Walls.

Library Stats